Job Description

Job Description

Executive Assistant to Our Executive Director

Location: Minneapolis, MN (Hybrid)

Salary: $70,000 + great benefits (medical, dental, vision, 401k, generous PTO, professional development)

We’re looking for someone who thrives on keeping things moving, loves connecting with people, and can juggle details without losing sight of the big picture. As our Executive Assistant (EA) , you’ll work closely with our Executive Director (ED) and Deputy Executive Director (DED) to make sure their time, priorities, and projects are running smoothly — and that the right people are talking at the right time.

This isn’t just scheduling meetings and booking travel (though you’ll do that, too). It’s about building trust, managing relationships, and helping our leadership team focus on what matters most to the Minnesota Freedom Fund.

• Be the ED’s right hand — managing calendars, prepping for meetings, and keeping important things from slipping through the cracks.
• Keep the DED’s schedule organized and efficient.
• Coordinate across departments so leadership is always in sync.
• Prepare agendas, materials, and quick briefings that help leadership stay ready.
• Organize Board of Directors meetings — from scheduling and materials to meeting notes.
• Draft and edit emails, letters, and other communications for the ED.
• Plan and coordinate events, from board retreats to community gatherings.
• Handle sensitive information with care, respect, and discretion.

• Have 8+ years supporting executives or senior leaders (nonprofit experience is a plus!).
• Are a master at juggling competing priorities — and staying calm while doing it.
• Can write and communicate clearly with all kinds of audiences.
• Build strong relationships and navigate complex situations with diplomacy.
• Are comfortable using Microsoft Office, Zoom, and other remote-work tools.
• Believe deeply in racial and social justice — and bring that lens to your work.

Bonus points if you:

• Have worked directly with an Executive Director/CEO and a Board of Directors.
• Know your way around nonprofit governance, fundraising, or program operations.
• Have a personal or professional connection to criminal justice reform, racial equity, or community organizing.

• Hybrid schedule: We’re in-office on Wednesdays, plus two other days of your choice.
• Sometimes evenings/weekends: For board meetings, events, or deadlines.

Applications will be reviewed as they come in we recommend applying early.

Send us:

1. Your cover letter
2. Your resume

Email them to Terrence Smith-Breedlove at HR@mnfreedomfund.org with the subject line:

Executive Assistant

Minnesota Freedom Fund is an equal opportunity employer. We strongly encourage Black, Indigenous, and people of color, immigrants, LGBTQ+ folks, people with disabilities, and people directly impacted by the criminal legal or immigration systems to apply.

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